This feature is available for Enterprise Customers but can also be added for Business customers for an additional fee.
In this article:
What is the Payslip Micro-App
The Blink Payslips integration allows an organisation to deliver payslips for its employees using the Blink Feed. Organizations provide payslips on an SFTP server which our payslips integration periodically scans and imports payslip metadata into an internal database. Feed cards are sent notifying users of new payslips and payslips can be viewed in a microapp.
At no point in this process or in the use of this microapp does Blink have access to users' payslips. The metadata is stored in order to find them on the SFTP file but we do not save the payslips themselves, nor do we have access to open them.
Organization Requirements
To use the payslips integration an organization must provide us with access to an SFTP server containing employee payslips. This must meet the following requirements,
The org must provide a hostname, port (usually just 22 for SFTP), user and password to connect to the SFTP server.
The server must be always up to allow for periodic polling for new payslips.
The root directory for the provided SFTP account must be at the root of the directory structure where payslips are stored, directories containing other files must not be navigable (i.e must be above the root directory provided).
The root directory, and directory to process for payslips and other files can now be configured in the payslips connector.
All the payslips for a single pay run should be in the same directory
All payslips should be pdf files. No pdf files other than payslips should be present in the directory structure.
All payslip file names must have a consistent naming scheme that includes an employee id.
Either payslips or the path to each payslip should include enough information to be extract a user friendly display name for the payslip
Organizations should let us know what time they want payslip feed events to be sent.
Organizations must set employee id for all employees so that it matches employee id in the file name of the employee's payslips on the SFTP server.
Organizations will be responsible for adding new pay run directories containing properly formatted payslips to the server when they process a pay run. See an example directory structure below.
/2019
/weekly
/1
12345.pdf
12346.pdf
/2
12345.pdf
12346.pdf
/3
12345.pdf
12346.pdf
/4
12345.pdf
12346.pdf
/monthly
/1
14567.pdf
14568.pdfHere we can turn the path for each payslip into a nice display name for users e.g /2019/weekly/3 → 2019 Pay Run 3. We can also extract the employee id from the file names. Display names for pay runs can also be extracted from file names of payslips e.g if a payslip has the name 123345_2019_1.pdf we can extract the pay run display name and the employee id from the pay slip file name
How to Set Up Payslips
At this time, the micro-app will need to be set up by our team. Please reach out to support and/or your Customer Success Manager for assistance.
Getting Started
Once the payslips micro-app has been added to your organization, your users will receive notifications in the Feed when a new payslip is published for them. They'll also be able to access any payslips in Blink via the link on the Hub.
Other Options for Payslips
If the micro-app isn't the best fit for your organization, there are still other options to bring your payslips into your Blink instance.
SSO - you can set up an SSO with your payslip system directly in Blink to avoid having users have to log out, enter login information, or open a different app to see their pay information.
Shortcut - you can add a link to your payslip system to the Hub that will redirect your users to that system outside of Blink
Micro-app - you have the option to create your own micro-app with a direct link to your payslip system. This will have the external link open inside of Blink so users don't appear to be redirected outside of the mobile app which helps to eliminate perceived friction.
FAQs
Why can't my user see any payslips? | This could be a problem with a directories path name. Reach out to our support team to troubleshoot. |
Will there be a password users need to enter in order to access their payslips? | We do not handle password protection. Clients need to ensure the PDFs themselves are password protected. |
My user is getting an error saying their password's not right. | The password is set when exported from the payroll system so this will need to be checked from that side of things. In most cases, the password is user's employee ID but, since this is not set from the Blink system, please refer to the payroll system to confirm. |
How long are historical payslips saved in Blink? | There's no limit on our side for this. The only exception is ADP which will display only the last 6 payslips |
Does Blink have access to employee payslips? | At no point in this process or in the use of this microapp does Blink have access to users' payslips. The metadata is stored in order to find them on the SFTP file but we do not save the payslips themselves, nor do we have access to open them. |